This Privacy Policy outlines how the Communities of Practice platform, operating under the Erasmus+ Sports project “Basketball – KTN”, collects, uses, protects, and manages personal data in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.
Data Controller
The data controller responsible for the processing of your personal data is the project coordinator of the Basketball – KTN Erasmus+ Sports project. Contact details are available upon request to authorized users.
Data We Collect
We collect the following personal data during account registration:
- Password (stored in encrypted form)
- First Name
- Nickname
- Email Address
Purpose of Data Processing
Your data is collected for the following purposes:
- To personalize your user experience within the forum
- To manage and secure your access to the platform
- To enable communication and collaboration among project partners
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies and Tracking Technologies
This platform may use cookies to store session information and improve functionality.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
At present, no third-party analytics (such as Google Analytics) are actively used. If such technologies are added, you will be notified and given the option to provide consent.
Embedded Content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Data Sharing and Transfers
If you request a password reset, your IP address will be included in the reset email.
Your personal data will not be sold, rented, or shared with third parties, except when required by law or for legitimate project purposes. All data is stored securely on servers
located within the European Union.
Data Retention
Your data will be retained for the duration of the project and for a limited period thereafter,as required by the funding body or applicable regulations.
Your Rights
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Data Security Measures
We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including secure authentication, encryption of stored passwords, and access controls to protect your personal data.
Third-Party Services
If the platform integrates third-party tools or services in the future (e.g., video conferencing, file sharing), we will ensure that such providers comply with GDPR. You will be informed and your consent will be sought where necessary.
Legal Basis for Processing
We process your personal data based on one or more of the following legal grounds:
- Legitimate interests in ensuring secure and effective collaboration among partners
- Your explicit consent, provided during registration
- The necessity of processing for the performance of project-related tasks
- Compliance with legal obligations applicable to the project
Children’s Privacy
The platform may be used by individuals under the age of 16 as part of the “Basketball – KTN” project. In accordance with applicable data protection laws, parental or legal guardian consent is required before collecting or processing personal data of users below the age defined by national legislation (typically 16 years old). Platform administrators take all reasonable steps to verify that such consent has been obtained through appropriate means. If it is discovered that personal data has been collected from a child without the necessary consent, the data will be promptly deleted. For any related concerns, please contact us.
Automated Decision-Making
We do not use your personal data to make decisions based solely on automated processing, including profiling, that produces legal or similarly significant effects.
Updates to This Policy
This Privacy Policy may be updated periodically to reflect changes in legal requirements or platform functionality. Any updates will be communicated to users clearly and in a timely manner.
Contact
For questions or requests regarding your personal data, please contact the project coordinator or platform administrator at contact@basketball-ktn.eu.